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Physical description area
8.8 m of textual records
4 architectural drawings
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Archival description area
Name of creator
The Committee on Legislation and Reception was responsible for wages and working conditions of civic employees, staff changes and appointments, grievances concerning civic personnel, labour union negotiations, work of the employer-employee advisory board, general legislation and charter amendments, and for reporting on legislation and receptions.
Names of the Committee over the years have included the Legislative Committee, Committee on Legislation, Reception, Trade and Commerce, Committee on Legislation and Reception, and Committee on Personnel and Legislation (1950-1957).
In 1958 the duties of the Committee on Personnel and Legislation were taken over by the Committee on Finance. In 1960 the Standing Committee on Utilities and Personnel was formed by By-Law 18236 to perform the combined functions of the former Committee on Personnel and Legislation and Committee on Public Works.* (See Municipal Manual, 1960 and Council Minutes 1957-1960).
Name of creator
As a standing committee of Council, the duties of the Committee on Finance included supervision of all City accounts, preparation of the annual budget, monitoring wages of all subordinate employees of the city, and consideration and review of every committee report that included a recommendation for the expenditure of civic funds before it was submitted to City Council. The original name of the committee was Committee on Finance and Assessment. In later years it was called the Finance Committee or Committee on Finance. The Board of Control replaced the Committee on Finance during the period 1907-1918.
Name of creator
The Committee on Public Utilities was responsible for Hydro Electric, Steam Heating, and Street Lighting Systems, Construction, Operation and Maintenance of Water Mains and Sewers, Garbage Collection and Disposal, and Street Cleaning.
In 1958 the duties of the Committee on Public Utilities were taken over by the Committee on Public Works. In 1960 the Standing Committee on Utilities and Personnel was formed by By-Law 18236 to perform the combined functions of the former Committee on Public Utilities and Committee on Personnel and Legislation.
City Clerk's Department.
Scope and content
Series consists of the communications packfiles of the Committee on Legislation and Reception, and Committee on Personnel and Legislation, as the Committee was later named. Records include letters sent and received by the Committees, reports of committees, files on royal visits, copies of telegrams, petitions about adult suffrage, nominations for Employees' representative on the Employer-Employee Advisory Board.
Legislation files typically consist of correspondence with City Council and the provincial government and occasionally with the governments of other jurisdictions in Canada as well as draft copies of legislation and correspondence with members of the public.
Personnel files include staffing and salary recommendations from City departments, negotiations with unions as well as various reports on employee salaries and working conditions. These include information about specific employees as well as about general positions and job classes.
Files relating to receptions may include correspondence with visitors, invoices from suppliers, programs and menus, photographs, architectural drawings or artefacts such as buttons and ribbons.
In 1958 the duties of the Committee on Personnel and Legislation were taken over by the Committee on Finance. In 1960 the Standing Committee on Utilities and Personnel was formed by By-Law 18236 to perform the combined functions of the former Committee on Personnel and Legislation and Committee on Public Works.
Condition ranges from good to fragile.
Immediate source of acquisition
Prior to 1920, all incoming correspondence was given its own file number, even when it pertained to a topic with an existing file number. The records were then housed with the pre-existing number and a placeholder card was used to indicate where the correspondence with the new number could be found. These cards are noted in the file list.
File numbers for the series were reset to 1 in 1911-1912 and again in 1920. The Legislation and Reception file numbers were continued by the Utilities and Personnel Committee alongside its own file numbers after that committee took over the personnel function. City Council and Utilities and Personnel minutes may reference LR (Legislation and Reception) or U (Utilities and Personnel) file numbers.
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Restrictions on access
Restricted (disclosure of personal information). Contact the Archives for more details.
Restrictions will expire 100 years from the date of creation.
Terms governing use, reproduction, and publication
Researchers are responsible for observing Canadian copyright regulations.
A file list is available.
No further accruals are expected.